“ How I've designed a Smart Calendar System / Experience for a lead business Dev Women from scratch “
“ How I've designed a Smart Calendar System / Experience for a lead business Dev Women from scratch “
About Bookee
About Bookee
About Bookee
Bookee is a Studio Success OS that solves business challenges for Yoga, Boutique Studios, Gyms, and other wellness centers. It helps them manage everyday operations, engage clients, and market their offerings.
Website :
https://www.bookeeapp.com/
Bookee is a Studio Success OS that solves business challenges for Yoga, Boutique Studios, Gyms, and other wellness centers. It helps them manage everyday operations, engage clients, and market their offerings.
Website :
https://www.bookeeapp.com/
Bookee is a Studio Success OS that solves business challenges for Yoga, Boutique Studios, Gyms, and other wellness centers. It helps them manage everyday operations, engage clients, and market their offerings.
Website :
https://www.bookeeapp.com/
The Challenge 🏆
The Challenge 🏆
The Challenge 🏆
discover
discover
discover
Takeaways 🗒️
Takeaways 🗒️
Based on Valentina’s Story
Based on Valentina’s Story
GOALS
GOALS
1. Efficiently manage her Complex and Busy schedule
2. Receive timely and proactive notification for upcoming meetings
3. Seamlessly adjust meeting time based on different time zones during international travels
4. Access and manage her calendar effortlessly through a mobile-friendly solution
1. Efficiently manage her Complex and Busy schedule
2. Receive timely and proactive notification for upcoming meetings
3. Seamlessly adjust meeting time based on different time zones during international travels
4. Access and manage her calendar effortlessly through a mobile-friendly solution
1. Efficiently manage her Complex and Busy schedule
2. Receive timely and proactive notification for upcoming meetings
3. Seamlessly adjust meeting time based on different time zones during international travels
4. Access and manage her calendar effortlessly through a mobile-friendly solution
Priorities
Priorities
1. Optimal Meeting Scheduling: Valentina prioritizes a calendar that intelligently suggests and optimizes meeting times based on her complex schedule and preferences.
2. Seamless Time Zone Adjustments: A top priority is a calendar that effortlessly adjusts meeting times to accommodate her frequent international travels and changing time zones.
3. Proactive Reminders: Valentina values timely notifications that proactively remind her of upcoming meetings, ensuring she stays organized and
4. Mobile Accessibility: Prioritizing a mobile-friendly solution is crucial, allowing Valentina to manage her calendar efficiently while on the go.
1. Optimal Meeting Scheduling: Valentina prioritizes a calendar that intelligently suggests and optimizes meeting times based on her complex schedule and preferences.
2. Seamless Time Zone Adjustments: A top priority is a calendar that effortlessly adjusts meeting times to accommodate her frequent international travels and changing time zones.
3. Proactive Reminders: Valentina values timely notifications that proactively remind her of upcoming meetings, ensuring she stays organized and
4. Mobile Accessibility: Prioritizing a mobile-friendly solution is crucial, allowing Valentina to manage her calendar efficiently while on the go.
1. Optimal Meeting Scheduling: Valentina prioritizes a calendar that intelligently suggests and optimizes meeting times based on her complex schedule and preferences.
2. Seamless Time Zone Adjustments: A top priority is a calendar that effortlessly adjusts meeting times to accommodate her frequent international travels and changing time zones.
3. Proactive Reminders: Valentina values timely notifications that proactively remind her of upcoming meetings, ensuring she stays organized and
4. Mobile Accessibility: Prioritizing a mobile-friendly solution is crucial, allowing Valentina to manage her calendar efficiently while on the go.
PAIN POINTS
PAIN POINTS
1. Confusion and potential scheduling conflicts due to frequent international travel and time zone changes.
2. Challenges in avoiding meetings overlap, especially with a tight and unpredictable schedule.
3. Concerns about missing important meetings due to travel fatigue or oversight.
4. Finding it challenging to manually manage her calendar efficiently, given her dynamic schedule.
1. Confusion and potential scheduling conflicts due to frequent international travel and time zone changes.
2. Challenges in avoiding meetings overlap, especially with a tight and unpredictable schedule.
3. Concerns about missing important meetings due to travel fatigue or oversight.
4. Finding it challenging to manually manage her calendar efficiently, given her dynamic schedule.
1. Confusion and potential scheduling conflicts due to frequent international travel and time zone changes.
2. Challenges in avoiding meetings overlap, especially with a tight and unpredictable schedule.
3. Concerns about missing important meetings due to travel fatigue or oversight.
4. Finding it challenging to manually manage her calendar efficiently, given her dynamic schedule.
The Journey 🛣️
The Journey 🛣️
The Journey 🛣️
After understanding her User Story , Goals , Pain Points , Priorities I've brainstormed some of the steps that she would take before , during & after involvement with my solution to dive deep into the Steps & Scenarios while accomplishing her Goal & tasks at each step of the journey to really get into mind of the user
After understanding her User Story , Goals , Pain Points , Priorities I've brainstormed some of the steps that she would take before , during & after involvement with my solution to dive deep into the Steps & Scenarios while accomplishing her Goal & tasks at each step of the journey to really get into mind of the user
After understanding her User Story , Goals , Pain Points , Priorities I've brainstormed some of the steps that she would take before , during & after involvement with my solution to dive deep into the Steps & Scenarios while accomplishing her Goal & tasks at each step of the journey to really get into mind of the user
IDEATE
IDEATE
But before , things to keep in mind 🧠
But before , things to keep in mind 🧠
01
01
01
App Requirements
App Requirements
App Requirements
1. Intelligent Scheduling Algorithm: Implement an AI-driven algorithm that analyzes her preferences, historical data, and real-time availability to suggest ideal meeting times
2. Real time zone adjustment : Incorporate a feature that syncs with Valentina's travel itinerary and adjust meeting times automatically based on her current / native location
3. Proactive Notifications : Implement proactive notifications that consider travel times, time zone changes, and Ensure Valentina receives timely reminders for upcoming meetings
4. Mobile friendly Solution : Prioritize a user-friendly mobile interface for on-the-go management
1. Intelligent Scheduling Algorithm: Implement an AI-driven algorithm that analyzes her preferences, historical data, and real-time availability to suggest ideal meeting times
2. Real time zone adjustment : Incorporate a feature that syncs with Valentina's travel itinerary and adjust meeting times automatically based on her current / native location
3. Proactive Notifications : Implement proactive notifications that consider travel times, time zone changes, and Ensure Valentina receives timely reminders for upcoming meetings
4. Mobile friendly Solution : Prioritize a user-friendly mobile interface for on-the-go management
1. Intelligent Scheduling Algorithm: Implement an AI-driven algorithm that analyzes her preferences, historical data, and real-time availability to suggest ideal meeting times
2. Real time zone adjustment : Incorporate a feature that syncs with Valentina's travel itinerary and adjust meeting times automatically based on her current / native location
3. Proactive Notifications : Implement proactive notifications that consider travel times, time zone changes, and Ensure Valentina receives timely reminders for upcoming meetings
4. Mobile friendly Solution : Prioritize a user-friendly mobile interface for on-the-go management
02
02
02
Assumptions
Assumptions
Assumptions
1. Valentina won't be having more than 3 meetings per day , considering her international travels.
2. Valentina is the only appointment setter & attendees would be , comfortable with her decision
3. Valentina doesn't have any time Constraints & is ready to look into her Ideal Time for meetings
4. She has got access to wifi or internet connection all the time , or else we have to develop an Offline Solution
5. She has got all the necessary information ( Attendees , Location , Date etc. ) regarding her meeting & is ready to step into setting up for appointment
1. Valentina won't be having more than 3 meetings per day , considering her international travels.
2. Valentina is the only appointment setter & attendees would be , comfortable with her decision
3. Valentina doesn't have any time Constraints & is ready to look into her Ideal Time for meetings
4. She has got access to wifi or internet connection all the time , or else we have to develop an Offline Solution
5. She has got all the necessary information ( Attendees , Location , Date etc. ) regarding her meeting & is ready to step into setting up for appointment
1. Valentina won't be having more than 3 meetings per day , considering her international travels.
2. Valentina is the only appointment setter & attendees would be , comfortable with her decision
3. Valentina doesn't have any time Constraints & is ready to look into her Ideal Time for meetings
4. She has got access to wifi or internet connection all the time , or else we have to develop an Offline Solution
5. She has got all the necessary information ( Attendees , Location , Date etc. ) regarding her meeting & is ready to step into setting up for appointment
03
03
03
Constraints
Constraints
Constraints
1. Restrict the number of features , customised options & limit the app's primary focus to optimizing meeting schedules for Valentina to reduce the number of screens
2. Design the app primarily for mobile devices [ IOS ]
3. Streamline the onboarding process to focus on other essential steps
4. Can't unsubscribe from alerts/notifications but can manage no of notifications based on her preference
1. Restrict the number of features , customised options & limit the app's primary focus to optimizing meeting schedules for Valentina to reduce the number of screens
2. Design the app primarily for mobile devices [ IOS ]
3. Streamline the onboarding process to focus on other essential steps
4. Can't unsubscribe from alerts/notifications but can manage no of notifications based on her preference
1. Restrict the number of features , customised options & limit the app's primary focus to optimizing meeting schedules for Valentina to reduce the number of screens
2. Design the app primarily for mobile devices [ IOS ]
3. Streamline the onboarding process to focus on other essential steps
4. Can't unsubscribe from alerts/notifications but can manage no of notifications based on her preference
App Flow 🌊
App Flow 🌊
App Flow 🌊
Now after setting up all the Assumptions , Requirements & Constraints it's time to start Ideating the solution . I move ahead to prepare a quick App Flow to proceed further with the process.
Now after setting up all the Assumptions , Requirements & Constraints it's time to start Ideating the solution . I move ahead to prepare a quick App Flow to proceed further with the process.
Now after setting up all the Assumptions , Requirements & Constraints it's time to start Ideating the solution . I move ahead to prepare a quick App Flow to proceed further with the process.
Takeaways
Takeaways
Takeaways
In doing this flow, I was able to discover new solutions and found more opportunities to further understand the scope of my work.
For example :
1. I've decided to not complicate the onboarding process & make it seamless by integrating it with Valentina's Google Calendar
2. Thought of implementing collaborative features but not able to because of less timeframe & instructions to keep the screes as low as possible
In doing this flow, I was able to discover new solutions and found more opportunities to further understand the scope of my work.
For example :
1. I've decided to not complicate the onboarding process & make it seamless by integrating it with Valentina's Google Calendar
2. Thought of implementing collaborative features but not able to because of less timeframe & instructions to keep the screes as low as possible
In doing this flow, I was able to discover new solutions and found more opportunities to further understand the scope of my work.
For example :
1. I've decided to not complicate the onboarding process & make it seamless by integrating it with Valentina's Google Calendar
2. Thought of implementing collaborative features but not able to because of less timeframe & instructions to keep the screes as low as possible
Sketches ✏️
Sketches ✏️
Sketches ✏️
Design
Design
On-boarding Screens
On-Boarding Screens
On-boarding Screens
One key feature is Valentina could directly connect her Google Calendar & all information gets fetched from her Google Account , right from here improving the over user experience & seamless onboarding experience [ or may be an Aha moment ]
One key feature is Valentina could directly connect her Google Calendar & all information gets fetched from her Google Account , right from here improving the over user experience & seamless onboarding experience [ or may be an Aha moment ]
One key feature is Valentina could directly connect her Google Calendar & all information gets fetched from her Google Account , right from here improving the over user experience & seamless onboarding experience [ or may be an Aha moment ]
New Meeting Creation Flow
On-Boarding Screens
New Meeting Creation Flow
Valentina just have to give information like Date , Location , her Time zone & her prefered time for the day of meeting & Intelligence will work to suggest the best possible time for her to schedule the meeting
Suggested timings screen gives her time zone based on the location & other time zone parellely
After selecting time , Valentina have to give Is information regarding Attendees & Description for the meeting
Valentina just have to give information like Date , Location , her Time zone & her prefered time for the day of meeting & Intelligence will work to suggest the best possible time for her to schedule the meeting
Suggested timings screen gives her time zone based on the location & other time zone parellely
After selecting time , Valentina have to give Is information regarding Attendees & Description for the meeting
Valentina just have to give information like Date , Location , her Time zone & her prefered time for the day of meeting & Intelligence will work to suggest the best possible time for her to schedule the meeting
Suggested timings screen gives her time zone based on the location & other time zone parellely
After selecting time , Valentina have to give Is information regarding Attendees & Description for the meeting
Home Screen
Home Screen
Key Features
Key Features
Key Features
1.- A personalized header giving personalized experience to Valentina
2. A quick sorting menu options to keep information accessible & don't fill the screen with bunch of Advance meetings Improving Discoverability
3. A segmented option with sorting options to keep track of all of her meetings
4. A great Visual balance & Visual Hierarchy to keep everything accessible & with less cluttered interface
1.- A personalized header giving personalized experience to Valentina
2. A quick sorting menu options to keep information accessible & don't fill the screen with bunch of Advance meetings Improving Discoverability
3. A segmented option with sorting options to keep track of all of her meetings
4. A great Visual balance & Visual Hierarchy to keep everything accessible & with less cluttered interface
1.- A personalized header giving personalized experience to Valentina
2. A quick sorting menu options to keep information accessible & don't fill the screen with bunch of Advance meetings Improving Discoverability
3. A segmented option with sorting options to keep track of all of her meetings
4. A great Visual balance & Visual Hierarchy to keep everything accessible & with less cluttered interface
Notifications Screen
Notifications Screen
Notifications Screen
These notifications allowing her to be aware about her upcoming meetings & be on time for them
Snack Bar giving feedback to Valentina after successfully completing setting up her meeting
These notifications allowing her to be aware about her upcoming meetings & be on time for them
Snack Bar giving feedback to Valentina after successfully completing setting up her meeting
These notifications allowing her to be aware about her upcoming meetings & be on time for them
Snack Bar giving feedback to Valentina after successfully completing setting up her meeting
Result
Result
Result
I was able to complete the challenge in just 2 days itself & spend the other half day documenting & organising the whole Assignment 😎 !
I was able to complete the challenge in just 2 days itself & spend the other half day documenting & organising the whole Assignment 😎 !
If I had more time ⌛
If I had more time ⌛
If I had more time ⌛
Had thought of implementing these solutions into the challenge but haven't as I wanted to reduce the number of screens as said in the " Context "
1. Would work on designing Dynamic Meeting Suggestions based on Valentina's real-time location, allowing for immediate adaptation to unexpected change in her travel plan
2. Integrate it with Valentina's travel app to provide seamless syncing of flights ensuring a seamless view of her schedule & to be On time 3. Introduce collaborative features for team members , enabling coordination and Scheduling adjustments based on multiple team members availability and preference
4. Expand more on offline functionality to include more comprehensive features , allowing Valentina to make detailed adjustments to her schedule even in areas with limited or no connectivity
Had thought of implementing these solutions into the challenge but haven't as I wanted to reduce the number of screens as said in the " Context "
1. Would work on designing Dynamic Meeting Suggestions based on Valentina's real-time location, allowing for immediate adaptation to unexpected change in her travel plan
2. Integrate it with Valentina's travel app to provide seamless syncing of flights ensuring a seamless view of her schedule & to be On time 3. Introduce collaborative features for team members , enabling coordination and Scheduling adjustments based on multiple team members availability and preference
4. Expand more on offline functionality to include more comprehensive features , allowing Valentina to make detailed adjustments to her schedule even in areas with limited or no connectivity
You have reached the end 🛑 !
You have reached the end 🛑 !
You have reached the end 🛑 !
During this project, I developed my design process and learned that every project presents its own unique challenges. I came to understand that product design is a collaborative process that involves a cycle of feedback and iteration to refine and improve the design.
Through this experience, I gained the confidence to approach any problem with logical reasoning and an appreciation for the various considerations that go into creating a successful and usable design.
During this project, I developed my design process and learned that every project presents its own unique challenges. I came to understand that product design is a collaborative process that involves a cycle of feedback and iteration to refine and improve the design.
Through this experience, I gained the confidence to approach any problem with logical reasoning and an appreciation for the various considerations that go into creating a successful and usable design.